Who are we?Flying Bisons is a leading Digital Consulting & Delivery company based in the heart of Europe, Warsaw. Our mission is to help our clients to Unleash Digital Potential™. We discover, define, design, and develop world-class digital products that drive business results for our clients, shaping digital experiences for millions of people around the world.We stand out due to our end-to-end process that allows us to approach each and every challenge with confidence that we can deliver the best results. Our expertise includes Research, Digital Strategy, Branding, Content (Written, Photos, Videos), Product Design, Web & Mobile Development, Data Analytics & AI.Join our 120-people team to co-create industry-defining products and heart-racing experiences for the biggest brands (Mercedes AMG, IKEA, KFC, eObuwie, Żabka, Sanofi, Zain) and disruptive startups (like Booksy, Nethone, Telemedi, or DevSkiller)!Role overviewWe are looking for an HR Business Partner who will take ownership of our freelancer (B2B) collaboration model and manage the full freelancer lifecycle from sourcing and pre-selection, through contracting and onboarding, to ongoing coordination, performance feedback, and database maintenance.This role can be structured as a part-time or near full-time collaboration (approximately 0.5–1.0 FTE), depending on the final scopeThis role is process-driven and operational, with a strong stakeholder management component. Your key objective will be to ensure a scalable, structured and compliant way of working with freelancers, while supporting business stakeholders (TLs/PMs) in fulfilling project staffing needs efficiently.Key responsibilitiesFreelancer lifecycle management (end-to-end)Source and pre-select freelancers in line with the agreed operating modelCoordinate contracting and documentation (framework agreements, NDA, required consents and records)Manage formal onboarding and ensure smooth start of cooperationCoordinate the administrative side of ongoing cooperation in collaboration with Finance/HRCollect post-project feedback, track quality, and update freelancer status accordinglyFreelancer database ownership (accuracy & data quality)Own and maintain the freelancer database as a single source of truth (skills, seniority, rates, availability, statuses)Ensure database accuracy and freshness by regularly validating availability and updating key profile detailsMaintain cooperation history (projects, scope, quality ratings, TL/PM recommendations)Ensure completeness of documentation and required records (contracts, NDA, consents)Run periodic database reviews and initiate sourcing activities when capability gaps are identifiedStakeholder support & process governance (TL/PM collaboration)Receive and manage freelancer requests (brief, budget, timeline, required competencies)Deliver shortlists and recommendations based on availability and skill fitEnsure clear ownership split: HR owns the process and relationship model, business owns delivery outcomesMaintain process standards, reduce operational risk, and ensure alignment with internal rulesProcess improvement, templates & toolsCreate and maintain process documentation and templates (brief, SOW/order, feedback form, checklists)Monitor process efficiency (SLA, database coverage, quality signals, pool availability)Support tool improvements related to workflow, tracking, and reporting (database, ticketing, status management)RequirementsMinimum 3 years of experience in HR (HRBP / HR Generalist / People Ops / Talent Acquisition with operational ownership)Proven ability to manage HR processes end-to-end and deliver independently with high accountabilityPractical experience working with freelancers / contractors (B2B), including process ownership and governance (contracting exposure is a strong plus)Experience in conducting recruitment processes within the IT industryPractical knowledge of the specifics of recruiting for technical roles is an advantage (e.g., Designers, Software Engineers, IT Project Managers, UX Researchers, UX/Copywriters, Analysts)Strong process mindset: ability to build, document and consistently execute standardsExperience working with business stakeholders (TL/PM/Heads) and providing clear recommendationsExcellent time management and prioritisation skills (important due to part-time setup)Confidence in working with data and tools (databases, trackers, workflow systems, reporting)Fluent in Polish and English (C1 level) - daily communication and documentationNice to haveExperience in a project-based environment (agency / software house / consulting)Familiarity with tools such as Jira Service Management, Notion, Sheets, ATS (e.g. Recruitee), HRIS (e.g. hiBob)Cooperation with Finance/Legal teams on process and documentation standardsBackground in talent pooling, vendor management or resource planning🚀 What’s in it for you?Flexible work mode (100% remote, office or mix)20 days of paid absecnePrivate healthcare (Enel-Med)Co-financing for a Multisport card