About Us

At Micromach, we specialize in developing and delivering cutting-edge ultrafast laser micromachining solutions for high-precision applications in aerospace, medical, and semiconductor industries.
We are seeking a highly organized and responsible Part-Time Office Manager to support our daily operations.

Key Responsibilities

The ideal candidate will serve as the key administrative contact in our Willich office (small team) and act as a communication bridge between our site, local authorities, service partners and other stakeholders.1. Administrative & General Office Management
· Support daily operations in administrative tasks.
· Communicate with service providers (equipment suppliers, tax advisors, logistics partners, insurance companies, building managers, etc.).
· Communicate with local authorities (Finanzamt, Arbeitsagentur, Ausländerbehörde, Zoll, etc.).
· Manage reception duties: phone calls, emails, letters, visitors.
· Arrange meetings, appointments, business visits, and related logistics.
· Organize internal meetings: scheduling, preparation, documentation, and minutes.
· Manage office supplies, reimbursement submissions, asset tracking, and other daily administrative tasks.
1. Contract & Procurement Support
· Track the execution of signed contracts: supplier progress, invoice verification, payment applications, pre-acceptance arrangements, shipment follow-up, etc.
· Support procurement activities: collecting, organizing, and archiving technical agreements, commercial contracts, and supplier documentation for headquarters.
1. Financial & HR Support
· Assist with financial tasks: preparing invoices, checking accounts, payment applications, and bank-related information.
· Support HR activities including onboarding, basic training coordination, and maintaining personnel-related documentation.
1. Documentation & Coordination
· Translate, compile, sign, archive, and maintain confidentiality of company documents.
· Maintain internal documentation systems and proper filing.

Qualifications

· Strong organizational and communication skills.
· Ability to work independently with a high sense of responsibility.
· Fluency in English and German.
· Experience in administration, finance support, procurement, or HR is preferred.
· High level of reliability, confidentiality, and attention to detail.

What We Offer

· Flexible working arrangements, including hybrid and work-from-home options.
· Competitive compensation aligned with experience and market standards.
· Paid annual leave: pro-rated according to part-time hours in compliance with German labor law.
· Supportive multicultural working environment and clear communication processes.
· Opportunity to grow responsibilities as the German entity expands.

How to Apply

Please send your CV and a short introduction to: [email protected]