Administrative Assistant in Human Resources and Corporate Services Division / Corporate Services Unit / Facility Management Team

Requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

The description of duties is a presented below:

• Contribute to development of environmental policy
• Revision and filing of documents for the Environmental Management System (EMS)
• Supporting tasks, activities, initiatives, and deliverables related to environmental management and sustainability
• Assisting with other tasks, activities, initiatives, and deliverables in the field of facility management
• Supporting the coordination and monitoring of projects and contracts, performing various contract management tasks
• Assisting with the preparation of procurement requests, technical specifications and other procurement related documentation
• Collecting and analysing data, preparing tables, databases, graphs and other data reports
• Keeping the knowledge base and administrative framework up to date, drafting articles, announcements etc in communication channels
• Drafting notes, letters, reports, follow correspondence, internal communication etc
• Organising and assisting during meetings, draft minutes where necessary
• Assisting with daily correspondence
• Keeping documents and administrative files up-to-date and in good order