Administrative Assistant in in Operational Planning Division

Candidates applying should satisfy the following criteria:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

The description of duties is a presented below:

• Provide administrative support in general
• to monitor functional mailboxes and communicate with internal and external parties
• Co-ordinate and monitor the workflow of documents
• keeping the register of the tasks assigned to the Division and the related deadline list,
• Support in drafting notes, letters, reports and follow ups on documents
• Carry out data entry and support administration and monitoring of electronic databases
• Assist in organisation of meetings with internal and external participants
• to draft notes, letters, reports and follow up on them
• to prepare and follow-up on financial commitments and documents
• contributing to drafting/distributing/storing various communication processed in the Division,
• assist in handling correspondence, arranging missions, flights' bookings and agenda management
• ARES document management system handling support
• Standby duty coordination