Executive Assistant

Competencies / Experiences 

• Has supported senior stakeholders in global teams,
• Proficient in English (both written and spoken) and a 2nd Language preferred,
• Excellent computer skills in Advanced Microsoft Word, Excel, Powerpoint and Outlook,
• Good at prioritization, planning, organising and executing,
• Excellent communication and written skills,
• High initiative, driven, mature, meticulous, with an eye for details,
• Willingness to learn and be a team player with good interpersonal skills,
• Tactful and confidential,
• Capable of working at own initiative without having to wait for instructions,
• Ability work across teams globally,
• Knowledge of Human resources function is a plus.

Executive Assistant

• Provide high quality secretarial and organizational support service,
• Provide full diary management and travel-related support,
• Book flight and travel arrangements, including planning travel itineraries and coordinating with overseas colleagues/external partners (including support for VISAs as required),
• Maintain oversight of calendars, priorities, and key deadlines for the leadership team,
• Interact with team members and proactively offer assistance and solutions,
• Ensure operational efficiency by keeping up to date with systems in FME – Concur, Ariba and others,
• Timely submission of expense claims,
• Follow up on topics and actions if required,
• Assist in operational tasks such as preparing meeting agenda/ making logistical arrangements/communications support and other assigned responsibilities.