HR Operations Specialist (all genders)

We are continuing in the direction we set some time ago to build a strong HR Shared Services Center. 🚀Therefore, we are looking for someone to join our team in Warsaw to support our units in Benelux. If you already have an experience in delivering 📑HR operations (HR administration in international environment) and you are proficient in using English language 🌐, we invite you to apply! Your responsibilities: Support the effective operation of centralized HR administration throughout the full employee lifecycle*, ✍️Ensure accurate employee data in HR systems and assist with mass data updates and special projects. 💻Prepare and manage employment documents per country requirements using electronic systems. 📑Complete transactions accurately, following operational manuals, SLAs, and payroll deadlines. 🔍Act as a super user for HR systems, provide first-level support, and prepare systems for key HR processes. 💡Handle employee queries, build and maintain a knowledge base to improve support. 📩Create custom data reports, analyze data, and summarize feedback for stakeholders. 📈Collaborate with HR SSC colleagues to ensure consistent service standards. ✔️Perform other tasks and support team projects as assigned. 🔔Continuous Improvement 🔄:Identify and implement process improvements to enhance employee experience and service quality.Explore automation and system enhancements to maximize HR technology benefits.Maintain and update SOPs and knowledge base to support ongoing service development. *Full employee lifecycle including: hiring new joiners into the HR system, providing a positive pre-boarding experience, timely processing of changes to existing employment contracts including promotion/salary changes, etc., all the way to supporting separations, annual merit increase, training events, performance management.What You Need to Succeed:At least 2-3 years of proven track of HR administration experience (experience in a centralized HR operating model for countries other than Poland),Experience using cloud-based HRIS systems such as Workday, SuccessFactors,Proficiency in English- level C1, Practical knowledge of the MS 365 suite, and advance Microsoft Office skills (in particular excel),Proactive, solution-focused, with excellent time management and organizational skills,Very good communication skills as well as customer focused mindset,Tech-savvy, eager to explore systems and AI, with strong continuous improvement mindset. Our Offer to You:Contract of employment [umowa o pracę], we are looking for a long term cooperation,Annual reward,Flexible working hours,Hybrid work model,A diverse and inclusive workplace.Festive benefits paid in April and December,Medical care with basic dental package (Medicover), with possibility to extend to Damian Medical Center,Possibility to extend medical care to family members,Life insurance with possible extended scope,Sports card (Medicover),Language courses,A vast training offer to support your development,Wellbeing activities, CSR, with space for your initiatives*Discounts for meals and special offers at Platan Business Park.*We are focusing on entertainment and supporting your physical and mental health – check out our LinkedIn profile!The recruitment process consists of the following steps:CV selection – we contact selected candidatesPhone screening with a recruiter (approx. 15 min)Initial interview with the Manager (video conference, approx. 1 hour)A 30-minute video conference (if needed, to be confirmed), followed by a decision on candidate selection and the offer.The information obligation arising from Article 18 [3ca] of the Labor Code is fulfilled before establishing the employment.