Project Assistant in Capability Transformation Division / Transition and Availability Unit

Requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

Duties and tasks linked to the post:

• to support project team in management of projects;
• to co-ordinate and monitor the workflow of documents;
• to draft notes, letters, reports and follow up on them;
• to prepare and follow-up on financial commitments and documents;
• to monitor the workflow of invoices, payment records and bank statements;
• to prepare the procurement requests, drafts of reimbursement claims in line with the financial rules in place;
• to prepare and or/review the documentation attached to claims, invoices and requests for payments;
• to prepare and monitor contracts;
• to prepare statistical data (tables, graphs and charts) and reports;
• to track and report team hours and file expense reports;
• to perform administrative tasks as required