Trainee Administration Specialist

Job description:We are looking for a Trainee Administration Specialist to support the daily administrative operations of our office in Cracow. This role is ideal for a well-organized and detail-oriented person who enjoys working with people and supporting a dynamic workplace. As part of the team, you will assist with document management, office coordination, employee support, and event organization while gaining practical experience in office administration. The position is offered under a contract of mandate, providing an excellent opportunity to develop professional skills in an international environment.Requirements:Initial experience in office administration or office management is a plusStrong planning and organizational skillsHigh attention to detailExcellent communication skillsOpenness to work with peopleAbility to proactively prioritize workload and manage own time effectivelyFluency in Polish and English (both written and spoken)Full availability during office hoursWorking on-site in Kraków (Zabłocie 43A)Main responsibilities:Archiving documents and invoices Supporting documents’ circulation in the organizationWelcoming guests Posting/collecting shipments, contacting couriersPreparing office ordersOrganizing company events and cateringProviding support for client meetings and large initiativesCoordinating administrative and office workOrganizing business tripsProviding administrative support for employees and preparing workplaces for newcomersParticipation in the arrangement of office spaceMay be asked to run various errands or support new ad-hoc projects